Position Title: DC Administrative Assistant

Inspired by Jewish values and ideals, MAZON: A Jewish Response to Hunger is a national advocacy organization working to end hunger among people of all faiths and backgrounds in the United States and Israel.

For 36 years, MAZON has worked to ensure that laws, policies, and regulations governing access to food are available, accessible, and meaningful to those who need them, particularly populations whose unique needs are too often overlooked: veterans, currently serving military families, those living on Tribal lands and in rural America, seniors and particularly LGBTQ seniors, and single mothers. Our efforts are designed to provide people with the resources they need in a manner that is dignified and without judgement. All people — regardless of the circumstances that led to their need for assistance — must have access to adequate, nutritious food, while retaining their choice, agency, and dignity.

MAZON is a leading national voice on anti-hunger issues. We work independently and in coalition with partners to protect and strengthen government nutrition programs that help people put food on the table, explore innovative solutions to persistent challenges to food security, and undertake unique strategies to bring such solutions to fruition. We educate communities across the country about the reality of hunger and how they can join us to help end it. We also provide funding to expand advocacy, training, and resources to nonprofit organizations across the United States and Israel, which includes a range of partnerships with food banks, legal-service organizations, statewide coalitions, and advocacy groups.

Position Overview:

The Administrative Assistant will oversee the general administrative functions of the DC office and the Public Policy and Communications departments. The position will also assist other departments as needed.

Duties and Responsibilities:

  • Receives office visitors and directs them to the appropriate staff member. Answers, screens, and directs phone calls to staff.
  • Receives mail, documents, packages, and delivers or distributes items.
  • Schedules meetings and maintains organizational calendars, records, files, and meeting communications; prepares meeting notices and agendas for meetings as needed.
  • Oversees the inventory, acquisition, distribution, and storage of office supplies and coordinates maintenance of office equipment.
  • Acts as main contact for DC office and coordinates building and maintenance upkeep and repair with building management.
  • Coordinates logistics for annual DC Board meetings and other DC based briefings, events, or summits, including coordinating meeting requests and scheduling of lobby days.
  • Records and distributes minutes for various meetings.
  • Designs basic materials including legislative talking points and issue brief handouts.
  • Maintains and updates legislative tracker and other Public Policy document resources.
  • Prepares regular roundups of relevant anti-hunger media stories and MAZON priority issue areas.
  • Maintains dashboard of activities for DC office for Board, staff, donors, and other supporters for reporting purposes.
  • Enters data and maintains relevant content for Salesforce database.
  • Prepares and responds to all requests for Public Policy materials.
  • Provides administrative support for the Communications department as needed.
  • Assists as needed with other departments and offices.
  • Performs other related duties as assigned.

Qualifications:

  • Bachelor’s degree preferred or equivalent experience.
  • 2+ years’ experience in a similar role, preferably at a non-profit or government organization.
  • Some event and project management experience are preferred.
  • Excellent written and verbal communications skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Demonstrated proficiency in MS Office and Adobe.
  • Working knowledge of Salesforce or similar database experience.
  • Flexibility and adaptability in various situations and when interacting with many different personalities.
  • Ability to work independently and as part of a team.
  • Ability to multi-task and prioritize.

Compensation and Benefits:

MAZON offers a compensation package that includes a competitive salary range of $44,000 to $48,000. Employer-paid benefits include comprehensive medical insurance and Life/Disability/AD&D insurance. Other benefits include a 401K plan with an employer match, FSA participation, and dental, vision, and AFLAC insurance at a discounted group rate. MAZON offers a very generous vacation and sick time plan and holiday schedule, including all major Jewish holidays. We close early on Fridays in observance of Shabbat. We have a hybrid work schedule that allows employees to work remotely some days of the week. We have a fun office environment (even virtually!) and a fantastic team who is dedicated to the meaningful work we do.

How to apply:

Please send a cover letter and resume to hr@mazon.org.

MAZON IS AN EQUAL OPPORTUNITY EMPLOYER

To ensure we meet our mission and actualize the Jewish values and ideals on which our mission is based, MAZON: A Jewish Response to Hunger strives to hire, train and retain the most talented staff possible. A vital part of this commitment includes welcoming, respecting and encouraging diversity among our staff, including fostering an environment in which all staff have the greatest opportunities to thrive.  We encourage all candidates to apply foremployment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

 

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